How to Send Different Email Attachments to Different Recipients

This article is about G-Lock EasyMail v6.xx.

You can read the tutorial how to send personal attachments with G-Lock EasyMail7 here


In some situations you may need to send a unique email attachment to each of your recipients. As an example, imagine that you want to attach an individual invoice in the .pdf format to each recipient. You can follow these steps to accomplish this task with G-Lock EasyMail v6.xx.

How to Send Different Attachments to Different Recipients

Step 1. Add New Field to the Group.

When you create a group in the address book, to which you will import the email addresses, insert an additional field and call it "Invoice".
 
If you have already created a group, click on the Edit menu in the address book, select the group name at the left pane and then click on the “Edit group structure” option on the toolbar. Now add a new field.
 
You will import the names of the .pdf files that will be sent as attachments into this field.

If you need to send files with different filetype extensions (.txt, .xls, .doc, .html etc.) to different recipients, import the file names with the filetype extensions into the new field.

gem add field How to Send Different Email Attachments to Different Recipients

Step 2. Mail Merge Email with Different Attachments.

After you created the group and imported the recipient's information including the names of the files that you will send as attachments, you can create a message.

When the message is ready, click on the Send button.

On the "Send Message" screen click on the Advanced tab.

In the "Personal Attachment" section type the path to the folder where your invoices are located.

Instead of the file name insert the field name from the address book that stores the file names.

To insert the field name in the right format, click the right mouse button and select the field name from the list.

gem insert field How to Send Different Email Attachments to Different Recipients

Add the file extension after the inserted field name. Example: D:\WorkPDF%%Invoice%%.pdf

If you imported the file names with the filetype extensions into the group, do not add the file extension after the variable.

Click Add.

Step 3. Send Different Attachments to Different Recipients.

Click OK to send the message.

gem personal attachment How to Send Different Email Attachments to Different Recipients


The program will take the invoice name for every recipient from the address book, insert it into the path to the attachment, then take the right .pdf file from the disk and attach it to the email message.

Want convenient and easy ways to keep in touch with your subscribers, clients or customers? Try G-Lock EasyMail7 Now!

Everything is easy to setup and get started. Send Your First Email in Minutes

gem7 main transparent How to Send Different Email Attachments to Different Recipients

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System requirements: Windows XP, Vista, 7, 8, Windows Server 2008/12

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  • wp socializer sprite mask 32px How to Send Different Email Attachments to Different Recipients
  • wp socializer sprite mask 32px How to Send Different Email Attachments to Different Recipients
  • wp socializer sprite mask 32px How to Send Different Email Attachments to Different Recipients
  • wp socializer sprite mask 32px How to Send Different Email Attachments to Different Recipients
  • wp socializer sprite mask 32px How to Send Different Email Attachments to Different Recipients
  • wp socializer sprite mask 32px How to Send Different Email Attachments to Different Recipients

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Comments (3)

  • How to Create Customized Email Messages Using Merge Tags

    |

    [...] name into the “File name to be displayed in email:” field.Here you can read more about how to use merge tags to send different attachments to different recipients.As you see merge tags allow any type of email message customization you can imagine from the very [...]

    Reply

  • Avatar

    Gary

    |

    Hi, I want to send a group of PDF files in separate emails to the same receipient with the file name as the subject.
    Can your software do this.

    Reply

  • Avatar

    Julia

    |

    Hi Gary,

    Yes, this is possible with G-Lock EasyMail. And you can import the file names into a field in the group and then merge that field into the message subject.

    Reply

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