Posts Tagged ‘Email Processor’

Quick Startup Guide

Quck Startup Guide

How to Setup an Account and Build a Rule

To get familiar with the program and quickly learn how to start working with G-Lock Email Processor, follow the steps in our startup guide below.

Step 1. Creating Email Server Account.

To start, you need to create an account the program will retrieve incoming emails from.

Click on the "Add Account" button on the toolbar under the Home menu.

G-Lock Email Processor - add account

Type the account name, set the time interval for the account check and select the account type.

Enter your IMAP Mail Server Settings.

If your incoming mail server does not support IMAP, select POP3 in the Account Type menu and enter your POP3 Mail Server Settings.

G-Lock Email Processor - IMAP mail server settings

Then enter your Outgoing Mail Server Settings if you are going to use the Send Email component in the rule to send a reply message to the recipient or forward the original message.

If you do not intend to send or forward the email, you can leave the Outgoing Mail Server Settings empty.

G-Lock Email Processor - SMTP mail server settings

Click OK to save the account settings.

The account appears at the left side under Accounts.

G-Lock Email Processor - account added

Step 2. Creating Rule to Process Emails.

Tip: before you start creating a rule, receive a message that you are going to process by your rule with your email client and save the message to the disk in the .eml format. You will use this message to test the rule.

If your email client does not allow you save the message as the .eml file, do this:

Click on the Account name at the left pane.

Click on Synchronize.

Wait until the Inbox Explorer retrieves your emails from the server. Or, you can stop the process using the Stop button after a certain number of emails are retrieved.

Check the box next to a message.

Click Save.

Then select a folder on the disk and click OK.

The message will be saved to the selected folder in the .eml format.

save email to the disk

After you save the message that you will use for testing the rule, click on "Create Rule" under the Home menu.

G-Lock Email Processor - create rule to process emails

Type the rule name, for example, "My Rule".

Select "On every message" in "The Rule will be executed on" menu.

Click "Select" and select your .eml file you will use to test the rule on the disk.

Check the "Skip other rules for current message if this rule successfully executed" option.

Click OK.

G-Lock Email Processor - save rule settings

Step 3. Adding Rule Components.

Now it's time to add the rule components (Message Filter, Field Extractor, Send Email etc.) to perform different actions on the messages.

We'll use the sample message below:

Subject: insurance type


insurancetype="Auto" firstName="julia" lastName="baker" address="212 apple pie lane" cityName="thatplace" state="MD" zipCode="21655" email="[email protected]" phone="455767992"

We'll create a sample rule that filters incoming emails, captures the emails with "insurance type" in the Subject, extracts the first name and email address from the message body and sends a reply message to the recipient with the personalized Subject line (the recipient's first name will be merged into the Subject line).

Click on Rules at the left pane and then click on the rule name "My Rule".

Click on the "Add" button next to the rule name.

Select "Message Filter".

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As we will filter the emails by the Subject, we leave the "From address(es)" field empty.

Select Subject in the Source.

Copy-paste insurance type into the Value.

Contains – Yes

Reg.Exp. (Regular Expression) – unchecked

Click Test.

The test passed because the Subject of our sample email contains the "insurance type" words.

Click OK to save the Message Filter.

G-Lock Email Processor - save message filter

After the filter is added, we can add the Field Extractor component to extract the recipient's first name from the message body.

Click on the rule name, click "Add" and select "Field Extractor".

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Type a field name, for example, firstname.

Select SourceText Plain Part

Select Start PositionAfter Defined Text firstName="

Select End PositionBefore Defined Text "

Click Test.

We see the first name in the Result screen. This means that the Field Extractor is setup correctly.

Click OK.

G-Lock Email Processor - extract recipient name

Now we need to add the Field Extractor again to extract the email address from the message.

Click on the rule name, then click on "Add" and select the "Field Extractor".

Again type a field name, for example, emailaddress.

Source – Text Plain Part

Start Position – After Defined Text email="

End Position – Before Defined Text "

Click Test.

You must see the email address in the Result screen.

Click OK.

G-Lock Email Processor - extract recipient email address

After we added the Message Filter and Field Extractor, we can add the Send Email component.

Click on the rule name, then click on "Add" and select "Send Email".

G-Lock Email Processor - send email settings

On the "Send Email" screen type a Component Name.

Click the right mouse button in the "Recipient Email" field, select "Insert Field" and then select emailaddress.

The field name will be inserted in this format [%emailaddress%].

During the rule execution, the field name will be replaced by the actual recipient’s email address extracted from the message.

Now click the right mouse button in the "Subject" field, select "Insert Field" and then select firstname.

You can insert the firstname variable into the "Recipient Name" field too.

The field name will be replaced by the recipient’s first name during the rule execution.

Write the message text and click OK.

G-Lock Email Processor - send email settings

Step 4. Testing the Rule.

After you build the rule, it's recommended that you test if it works as it should before you start processing messages.

Click on "Test Rule" button on the toolbar under the Home menu.

The log shows that our sample rule worked well.

G-Lock Email Processor - test rule

The message that will be sent to the recipient was moved to the Outbox.

The first name and email address were merged as we needed.

Note: in test mode the message is moved to the Outbox but not sent to the recipient.

G-Lock Email Processor - send test email

If you see that something does not work as it should, correct the rule components.

Test your rule until you make sure it works correctly.

Step 5. Starting Service to Process Email Messages.

After test you can start the service to retrieve emails from the server and process them by the rule.

Click the right mouse button on the rule name, then click on "Attach Rule to…" and select the account name.

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Check the boxes next to the rule and account at the left side of the program window.

Click on "Start Service" under the Home menu.

G-Lock Email Processor - start service to process incoming emails

You will find a detailed log for each processed message in the Global Log.

G-Lock Email Processor

G-Lock Software Email Processor

Automate Extracting Data from Inbound Emails, Reformat and Manipulate It the Way You Need, Export Extracted Data to Different Locations, Eliminate Manual Data Entry, and Make Your Workflow Smarter

G-Lock E-mail Processor is used by businesses of all sizes to parse and extract data from messages, extract data from TEXT, HTML, CSV, PDF attachments, manage bounced and unsubscribe emails, convert message content into database records, process emails from local or network folders and much more, 24 hours a day, seven days a week.

Rather than having to check each email manually, G-Lock Email Parser automatically checks your accounts on a regular basis and processes each message in the background, freeing up your valuable time.

This solution combines an unrivaled feature set with world-class support and virtually infinite flexibility, at a fraction of the price charged for competitive programs.

New to G-Lock Email Processor? Just follow these 3 simple steps:

  1. Take Our Product Tour
  2. Download Free Trial and Try It Absolutely FREE for 30 days!
  3. Invest in Your Own "Virtual Assistant"

How many hours do you spend for…

Copying and pasting shipping information?

Keeping database up-to-date?

Sending orders and reports to buyers?

Entering tracking numbers?

Copying and pasting accounting records?

Is it stopping you from growing your business?

Chances are you are spending valuable hours for maintaining your business or paying someone to maintain it.

Instead of this, you should be growing your business.

What if you could automate everything?

With G-Lock Email Processor, you can automate repetitive tasks, reduce human error, eliminate complexity, optimize your working time, and SAVE MONEY while not compromising productivity.

To help you decide whether or not G-Lock Email Processor is worth the investment, let's do some maths…

You pay $30/hour to one full time employee, which makes $1,200 per week and $4,800 per month.

With G-Lock Email Processor, you invest $595 one time and SAVE $4,205 and then $4,800 each month.

So, G-Lock Email Processor reduces your budget for email processing by $9,005 ($4,205 + $4,800) at minimum.

Since G-Lock Email Processor can replace 2, 3, 4 etc. full time employees, your savings are doubled, tripled, quadrupled etc.

Download Free 30-Day Trial
System requirements: Windows® 10, Windows® Server 2008 or higher

The benefits of using G-Lock Email Processor for your business are:

1Complete and Accurate Data. Data parsing automation ensures the capture of all relevant information from a variety of sources, giving you a hyper-accurate CRM data you can actually use.

2More free time.You don’t have to waste valuable working time on data extraction and entry, freeing up a significant portion of your work week for other business tasks.

3Flexible control. You define yourself what emails should be processed and how. Don’t want particular emails to be captured? Simply adjust the message filter in your “rule”. You have a full control over what’s handled and what’s not.

Let G-Lock Email Processor automate your business processes… optimize your customers relationship… and save you time and money. Our email automation software quietly works in the background, outperforming even the most competitive secretary!

The great thing about G-Lock Email Processor is that we have the 30-day fully functional trial version that you can download and use to make sure that our email parser is something you like before you invest in it.

So, don't take our word for it. Just install the free 30-day trial version of G-Lock Email Processor onto your computer, tell your "virtual assistant" what it must do with the emails [create a rule]… and let it process your messages 24 hours/7 days a week while you're spending time with your family and friends, or focusing on other aspects of your business growing your sales.

G-Lock Software Email Processor - How It Works

What other users have said about G-Lock Email Processor:

With the automation G-Lock Email Processor provides we reduced our new customer setup time and our support calls by half. Previously, the files we process arrived via FTP. Most of our clients are offshore and use a satellite connection, this meant that, if they could even connect, many of the files were corrupt or incomplete. This is not a problem when received as an email attachment. Now we process them 24 hours a day/7 days a week with no problems. Thanks G-Lock team!

— Randy Douglas

Read other GEP reviews →

Download Free 30-Day Trial
System requirements: Windows® 10, Windows® Server 2008 or higher

Here is exactly what G-Lock Email Processor can and will do for you:

  • Automatically check your accounts at a regular basis and process your messages in the background — time and efficiency are valuable for any business or organization. With G-Lock Email Processor you save hours of manual email processing work! 
  • Process emails from local or network folders — you can handle your old messages and have the email processor sort them in the most convenient way.
  • Convert message content into database records — you take care of your health and strength releasing yourself from tedious work, day by day 
  • Save the data extracted from the message to a file — you don't lose any important data since the automatic email software saves it, so you don't need to ask the sender to re-send the message. 
  • Save message attachments to the disk — if the attachment is received in a zip file, our automatic email software will unzip it and saved to the folder of your choice.
  • Create a PDF or HTML report – fast and easy way to create invoices, purchase reports or any other kind of reports and send them to the recipients without any delay!
  • Integrate extracted data into Microsoft Outlook — you can quickly create contact item in Outlook, convert email into task in Outlook, create note item in Outlook or convert email into appointment item in Outlook calendar using G-Lock Email Processor.
  • Optimize your business and customer service by sending auto-replies – you don't pay for a third-party auto-responder when you use automatic email processing.
  • Keep your list clean by processing bounced and unsubscribe emails — you get a better delivery rate!
  • Automatically convert extracted data using MS Windows script – the email processor delivers the output data in the format compatible with your database
  • Extract URL from email and process data from web pages and RSS feeds — automatic email processing is a big time saver when you receive many emails that involve clicking a link! Plus, G-Lock Email Processor can parse an email message and fire a XML post based on extracted data.

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Get a free FULL trial of this software right away, and experience all its features!

We allow anyone, including you, the chance to test-drive our G-Lock Email Processor full version for 3 days, without any prior activation.

Once the automated email software trial expires, you can get a free key which extends your trial period for another 27 days.

When this period is over, you should either register purchase a license to continue using the program, or discontinue using G-Lock Email Processor. You can also purchase the automated email software license during your trial period. Upon your order completion you'll get a new personal key via email.

Download Free 30-Day Trial
System requirements: Windows® 10, Windows® Server 2008 or higher

Email Marketing and SEO Solutions

G-Lock WPNewsman for WordPress

Keep your newsletter functionality and data inside your WordPress site

G-Lock WPNewsman newsletter plugin for WordPress

If you want grow your readership and develop a better relationship with your audience then building a mailing list or newsletter for your website is an excellent solution. WPNewsman allows you to create and manage a newsletter service from within your WordPress site because everything you need is right here:

  • Super easy installation and configuration
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  • Easy mailing list management
  • Newsletter design & sending
  • Unsubscribe link
  • Bounced email handler

G-Lock Email Marketing Bundle:

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G-Lock Email Marketing Bundle

G-Lock Software delivers you powerful and PROFESSIONAL yet easy-to-use software that suits perfectly for targeted bulk email marketing campaigns, email list management and e-mail processing at your desktop. G-Lock Email Marketing Bundle combines an unrivaled feature set with world-class support and virtually infinite flexibility, at a fraction of the price charged for competitive programs.

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Backlink Diver is powerful SEO software that includes Backlink Verifier, PageRank Checker and Backlinks Index Checker. It helps you control SEO quality of pages linking to your website and shows you anchor text analysis of your linking profile after each link building campaign.

  • checks if the link to your website exists on a particular page using either domains or keywords;
  • determines the link type (DoFollow, NoFollow, Mixed);
  • determines the PageRank of the page where the link is present and the PageRank of the domain of the linking page;
  • detects if the page linking to your website is indexed or not;
  • shows the anchor text analysis for each list and project;
  • exports verified URLs to an Excel file;

G-Lock SpamCombat v3

G-Lock SpamCombat – helps fight spam and delete unwanted emails, before landing in your inbox. This is a 100% FREE self learning system that 'automatically' detects spam with great precision and accuracy, adapts to new types of spam, plus, it stops viruses and malicious code.

  • Reads emails from POP3 and d IMAP accounts
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  • Supports email whitelist/blacklist
  • Blocks spam by country of origin
  • Allows recover deleted emails in your regular email client