G-Lock Email Processor can work with POP3 and SMTP Internet mailboxes.

POP3 (Post Office Protocol) is used for delivering messages to the recipients (fetch mails from a remote mail server and store it locally). The email client sends a login (User ID) and a password to authenticate the session. If accepted, the mail client sends commands to retrieve messages, then the POP3 server transfers the messages and deletes them from the mailbox.

SMTP (Simple Mail Transport Protocol) is a protocol governing email transmission and reception (sending and receiving emails between mail servers). Outgoing Mail SMTP are provided to you by your ISPs or IT department. If your computer can send emails, you can check it out in this way:

1) Startup Outlook Express

2) Select: Tools ->Accounts ->Mail ->Options ->Properties ->Servers.

To create an account, click Accounts button on the Toolbar, or select Accounts... under the Edit menu on the Toolbar.

Creating POP3 Accounts

You need to create a POP3 account to be able to receive incoming messages. You can create as many accounts as you need. The program will gather email messages from the account(s) you specified and process them according to the appropriate rule.

Account Name field specifies name used to refer to this account in the 'accounts' list.

Incoming Mail Server (POP3) specifies your external POP3 server for incoming messages.

Port field specifies port number you connect to. This port is usually 110 for a POP3 server.

User Name field specifies a "friendly" name associated with your e-mail address. When you receive messages, this name appears in the To box of your incoming messages.

Password must be filled in with the password assigned to you by your Internet service provider. Actual characters do not appear in this space; instead, each character is represented by an asterisk (*) for security purposes.

Creating SMTP Accounts

If you want to send messages to your recipients, you have to create a SMTP account.

Account Name field specifies name used to refer to this account in the 'accounts' list.

Outgoing Mail Server (SMTP) specifies your external SMTP server for outgoing messages. You can get this information from your Internet service provider or LAN administrator.

Port field specifies port number you connect to on your outgoing mail (SMTP) server. This port is usually 25 for a SMTP server.

From Name field specifies a "friendly" name associated with your e-mail address. When you send messages, this name appears in the From box of your outgoing messages.

From E-mail field specifies e-mail address that people should use when sending you mail to this account. The email address must be in the format of name@company - for example, someone@glocksoft.com.

If your server requires authentication, switch SMTP Server Requires Authentication checkbox to On.

If you select this option, you have to enter User Name and Password to log on to this server. This account information is usually provided by the Internet service/content provider, when you sign up for their services.

User Name field specifies your login name assigned to you by your Internet service provider.

Password must be filled in with the password assigned to you by your Internet service provider. Actual characters do not appear in this space; instead, each character is represented by an asterisk (*) for security purposes.

To save changes you made and close the Accounts window, click OK.

To close the Accounts window without saving any changes, click Cancel.

Click Connection tab to specify Connection settings for an account.

Check account every XX min - check this option if you want the program to check the appropriate account for incoming messages every XX minutes.

Reconnect after processing XX messages specifies the number of messages the program will process before it disconnects from the mail server. Using this option allows you to reduce the size of a log file thus increasing the performance reliability of the program. If you set 0 messages, the program will process all the messages without disconnecting from the mail server.

After Email Processor connects to a POP3 server, it then retrieves each message one at a time and sends DELETE command for that message to the POP Server. But DELETE commands are actually executed when Email Processor sends QUIT command to the POP server after it pulled down all the messages. If for any reason, the program loses connection between the time it initiates the connection to the POP server and the time it sends QUIT command, then the messages it pulled down before losing the connection will not be deleted from the POP server. This means that on the next POP Interval, Email Processor will retrieve the same messages again, and log the email addresses as having bounced again. Now, this is a rare thing to happen, but it is possible especially if you have a poor Internet or network connection. But if you set Reconnect after processing XX messages option, the program will not pull down the indicated number of messages again in the case of connection failure.

Wait before connecting again specifies the time the program must wait before connecting to the mail server again.

You can specify unique Connection settings for each account.

To add a new account, click Add.

To copy information from the existing account to another one, click Duplicate and enter information into Account Name field.

To delete the selected account, click Remove.